We know how Bodies Corporate work best.

 

Administrate financial and facilities teams are dedicated to manage your Body Corporate investment to the highest expected standard. Because Administrate provides a one stop shop for management of strata title complexes, all information about management of your building is readily available with no reliance on partner suppliers to respond with time critical information.

 

Standard Body Corporate Management

  • Financial Management
    • Administrative, accounting and financial functions of the Chairperson under Regulation 11(1) of the Unit Titles Regulations 2011 (with the exception of signing documents on behalf of the Body Corporate)
    • Administrate manages bank accounts in bodies corporate own name (Administrate does not hold funds in a central trust account) BC Managers are not the only authorised signatories, BC Chair and Committee Members will also have signing authority on accounts
    • Xero accounting programme used to manage finances
    • Preparation of draft budgets
    • Accounts receivable management (ensuring owner levies are paid and arrears kept to a minimum - target zero)
    • Accounts payable management; all creditors paid by internet banking or direct debit
    • Provide reports to committee meetings that are clear and easy to understand for lay-persons
    • Administrate generally use MTM Chartered Accountants to compile the final end-of-year financial statements, file tax returns and complete any specific verification requirements. Accountants are engaged directly by the body corporate.

 

  • Facilities Management
    • Manage repair and maintenance of the common property, assets designed for use in connection with the common property, infrastructure, and building elements and access for those purposes (s138 UTA)
    • Manage the contract with any third party contracted by the Body Corporate for inspections of lifts, fire protection services and other safety requirements
    • Ensure all building warrant of fitness (BWoF) compliance items are maintained and certified by appropriate qualified industry contractors
    • Manage long term maintenance plan deliverables
    • Regular surveillance of body corporate assets undertaking proactive maintenance where identified (we are in touch with what is happening in the complex)
    • Close management of income/outgoing residents to ensure they comply with BC Operating Rules, Guidelines and Policies
    • Actively manage access control and CCTV systems
    • Register of property managers and tenants
    • Body corporate website in Administrate template format as a management and information collecting tool
    • Health and Safety in Employment management for the Body Corporate

 

  • Secretariat Support
    • Quarterly committee meetings including preparation of agenda, meeting papers and minutes
    • Annual General Meeting including preparation of agenda, resolutions, meeting papers and minutes
    • Insurance renewal quotes obtained, claims managed and valuations for insurance purposes obtained when required by insurer
    • Booking meeting venues when required
    • Record keeping including register of owners and minute book
    • Committee governance support (Unit Titles Act 2010 knowledge)

 Additional Services

  • Pre-Contract and Pre-Settlement Disclosure Statements (on-charged to unit owners) $250 each (add $100.00 for less than two day notice)
  • Additional Disclosure Statement (on-charged to unit owners) up to $750 depending on what is requested
  • Convening, holding and distributing minutes of any Extraordinary General Meeting held by the Body Corporate (these meetings can be called at any time throughout the year)
  • Operational Rules Created/Updated
  • Long Term Management Plan (LTMP) creation and review
  • Minor or Major Project Management (eg; watertight and earthquake strengthening)

 Our Extended Team

  • Access to specialist Unit Title Act independent legal support
  • Access to good independent accounting support
 
 
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