Building/Facilities Manager


Administrate Body Corporate Management is now looking for the services of an additional Building Facilities Manager to accommodate imminent future expansion of our residential apartment customer base. 

Administrate is a well-respected Wellington based Body Corporate Management company which offers a complete one-stop-shop environment offering of full body corporate and company share building management services. Because of this, our customers benefit directly by having an integrated financial and facilities management platform - staff have a better industry understanding by working in this big picture. 

To be part of this dynamic team, Administrate is looking for a customer focused person with good soft skills, who can demonstrate knowledge of managing buildings and all stakeholders in a medium to large, multi-level building environment.


Duties include but are not limited to:

  • Managing the Body Corporates day-to-day relationships with apartment owners, contractors, service providers, landlords, property managers, and, on and on an informational basis - tenants
  • Management of all building compliance work schedules to ensure that the apartment Building Warrant of Fitness is current at all times
  • Administration and management of service contracts
  • Management of the Long-Term Maintenance Plans (LTMP)
  • Undertaking regular site inspection visits to customer properties
  • Management and monitoring of Health and Safety at Work compliance for contractors & service providers.
  • Prepare customer building facilities management reports for quarterly committee meetings
  • Attending customer meetings (Committee and Annual General Meetings)
  • Respond to residents’ requests on common area/building facilities matters
  • Maintaining tenant resident and property manager contact detail register.
  • Managing compliance to Body Corporate Operational Rules by all stakeholders
  • Management of approval process for issue of apartment access key-fobs; maintain electronic tag register.
  • Managing the issue and return of service keys to service companies and contractors
  • Working with the Body Corporate’s Finance/Administration Manager to facilitate communication to stakeholders of all work activity within the apartment complex that may impact them.
  • Ensure incoming and outgoing residents adhere to relevant moving policies


Attributes to fulfil the role of Building/Facilities Manager:

  • Good operational understanding of in building systems & services
  • Good contractor management knowledge and skills
  • Well-developed problem-solving skills
  • Ability to assimilate ideas and information quickly
  • Soft Skills in dealing with Body Corporate (owner) and strata title management issues
  • Willingness to provide a hands-on approach to daily operations
  • Excellent communication & relationship management skills
  • Flexibility to perform a variety of duties
  • Have reasonable working knowledge of Unit Titles Act requirements and Residential Tenancy Act for the guidance of Body Corporate Committees
  • IT literacy; including MS Office 365 (Word, Excel, Outlook etc)
  • Enthusiastic and able to deliver quality results within agreed deadlines
  • Able to prioritise and work unsupervised
  • Have a current and clean full drivers’ licence (motor car.)


Experience in the industry is preferred but people in the building or similar industry will be considered. Full company training, and on-going support would be provided. The key aspect we are looking for is a positive personality and a can-do attitude with the chance to grow with the role and the company. 

The role is full time with some out-of-hours overtime required occasionally.  Salary offered would be commensurate with knowledge and experience. 

If working in a small and rewarding team environment appeals to you, then we want to hear from you.  To express your interest in this role please submit your CV with a covering letter; please ensure your response covers all skills relevant to the position applied for.


Applications for this position found on the Trademe Website Listing

Original generation time 0.1801 seconds.
+ Text Size -
Original generation time 1.0768 seconds. Cache Loaded in: 0.0006 seconds.